It is PCI Gaming d/b/a Wind Creek Hospitality’s (“PCI”) policy to protect, use and store biometric data in accordance with the applicable laws including, but not limited to, the Illinois Biometric Information Privacy Act, 740 ILCS § 14/1, et seq. This Biometric Information Privacy Policy (“Policy”) sets forth the data protection policies and procedures applicable to PCI’s treatment of employee biometric data.
The purpose of this Policy is to:
If any provision of this Policy is inconsistent with the Illinois Biometric Information Privacy Act, 740 ILCS § 14/1, et seq. or any other applicable state or national biometric privacy laws (to the extent applicable to PCI), this Policy will be interpreted to comply with such applicable law.
As used in this policy, biometric data include “biometric identifiers” and biometric information” as defined in the Illinois Biometric Information Privacy Act, 740 ILCS § 14/10, et seq. “Biometric identifier” means a retina or iris scan, fingerprint, voiceprint or scan of hand or face geometry. Biometric identifiers do not include writing samples, written signatures, photographs, human biological samples used for valid scientific testing or screening, demographic data, tattoo descriptions or physical descriptions such as height, weight, hair color or eye color. Biometric identifiers do not include information captured from a patient in a health care setting or information collected, used or stored for health care treatment, payment or operations under the federal Health Insurance Portability and Accountability Act of 1996.
“Biometric information” means any information, regardless of how it is captured, converted, stored or shared, based on an individual’s biometric identifier used to identify an individual. Biometric information does not include information derived from items or procedures excluded under the definition of biometric identifiers.
PCI, its vendors, of security or otherwise and/or the licensor of PCI’s time and attendance software may, now or in the future, collect, store and use biometric data for employee attendance to scan in and out of a biometric timeclock, identification, employee security, fraud prevention, key tracking and pre-employment hiring purposes.
Other uses may, now or in the future, include:
PCI will not disclose or disseminate any biometric data to anyone other than its vendors or software or equipment providers providing products and services using biometric data unless PCI receives a written release signed by the employee (or his or her legally authorized representative) authorizing PCI, its vendors and/or software or equipment providers to collect, store and use the employee’s biometric data for the specific purposes disclosed by PCI and for PCI to provide such biometric data to its vendors or software or equipment providers.
PCI, its vendors and/or software and equipment providers will not sell, lease, trade or otherwise profit from employees’ biometric data; provided, however, that PCI’s vendors and software providers may be paid for products or services used by PCI that utilize such biometric data.
PCI will not disclose or disseminate any biometric data to anyone other than its vendors and software providers providing products and services using biometric data unless:
PCI shall retain employee biometric data only until, and shall request that its vendors and software and equipment providers permanently destroy such data when, the first of the following occurs:
Biometric data shall be destroyed consistent with PCI’s information destruction policy. In any event, biometric data shall be permanently purged from equipment and devices such as fingerprint machines. Data printouts shall be shredded and disposed of securely and permanently, subject only to a log record reflecting destruction of the data.
Should PCI or one of its vendors or software or equipment providers receive a valid warrant or subpoena issued by a court of competent jurisdiction, this retention and destruction schedule may be suspended.
PCI shall use a reasonable standard of care to store, transmit and protect from disclosure any paper or electronic biometric data collected. Such storage, transmission and protection from disclosure shall be performed in a manner that is the same as or more protective than the manner in which PCI stores, transmits and protects from disclosure other confidential and sensitive information, including personal information that can be used to uniquely identify an individual or an individual’s account or property, such as genetic markers, genetic testing information, account numbers, PINs, driver’s license numbers and social security numbers.
As a condition of employment and/or continued employment, each employee must execute a copy of this Policy’s Consent Form.
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